From more than 120 ideas to six implementation-ready AI use cases
Approximately €390,000 in estimated annual value potential
Anonymized project example
Identification
- Top-down and bottom-up identification.
- Over 120 ideas focused on administrative processes.
Assessment
- Seven criteria based on strategic goals.
- 21 shortlisted use cases assessed by selected leaders and the AI core team.
Prioritization
- Prioritization using WSJF scores and a value-versus-feasibility approach.
- Eleven priority cases; six use cases selected for implementation.
Detailed analysis
- Business case, technical implications, and change impact for each of the six use cases.
Implementation
- Pilots with frontrunners, followed by rollout in waves.
- Training and change management.
Annual efficiency potential
Person-days per year
Annual value potential
Across the top six use cases
Relative annual value
Compared with approximately €338k in one-time implementation effort
The figures describe estimated annual opportunities at the time of assessment, rather than savings already realized. The project material distinguishes a shortlist of 21 cases and eleven priority cases before the final selection of six use cases.
The project in detail
For a research organization, we identified and assessed AI opportunities across administrative processes and prepared a focused portfolio for implementation.
Starting point
The organization needed to turn a broad range of ideas into a credible implementation portfolio aligned with its strategic goals, capacity, and expected value.
Our approach
- Identify more than 120 AI ideas through top-down and bottom-up input across administrative processes.
- Assess opportunities against seven criteria with selected leaders and the AI core team.
- Prioritize value and feasibility, including WSJF scores.
- Select six use cases for detailed analysis of business cases, technical requirements, and implications for collaboration.
- Prepare pilots with frontrunners, followed by rollout in waves, training, and transformation support.
Results and impact
- 120+ identified AI ideas and six use cases selected for implementation.
- Approximately €390,000 in estimated annual efficiency potential across the six use cases.
- Approximately 1,140 person-days of estimated annual efficiency potential.
- Approximately €338,000 in one-time implementation effort. The annual value potential is approximately 1.15 times this effort.
These figures describe estimated opportunities at the time of assessment, rather than savings already realized.
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